Terms of Service

Last updated: October 19, 2026

These Terms of Service ("Terms") apply to your use of alreadyfiled.com (the "Site") and the Already Filed building energy benchmarking service (together, the "Service"). "We," "us" and "our" mean LM Ventures LLC, a Minnesota limited liability company. Already Filed is a name used by LM Ventures LLC. By using the Site or asking us to do work, you agree to these Terms and to our Privacy Policy. If you're acting for a building owner, company or management firm, you confirm that you can bind them to these Terms.

1. Who we are, and who we aren't

Already Filed is a private company (LM Ventures LLC). We are not the State of Minnesota, the Department of Commerce, or the state's benchmarking help desk, and we're not endorsed by them. You don't need to hire anyone to comply. Filing yourself is free.

2. What the Service is

We help building owners and managers meet Minnesota's building energy benchmarking requirement (and the Minneapolis or Edina requirement where it applies). Depending on your quote, that can include checking whether your building is covered, setting up or updating your property in ENERGY STAR Portfolio Manager, gathering utility data, preparing the report, submitting it after you approve, and reminding you about the next year. Our coverage checker and any information on the Site are general information, not legal advice.

3. Quotes, approval and payment

We charge a flat price per building, as listed on our Pricing page or in your written quote. No hourly billing, no surprise charges for extra meters or a second round of fixes. Nothing is filed or charged until you approve the price.

You approve a quote by paying it. The full price is paid upfront by card through Stripe Checkout, using the payment link in your quote email. No work starts before payment. Stripe, our payment processor, handles your card details; we don't see or store your full card number. Prices do not include any taxes that may apply; if tax applies, it will be shown at checkout.

3a. Cancellation and refunds

Work starts when we begin your Portfolio Manager setup or request utility data for your building, and we will email you when it starts. If you cancel by email before work starts, we refund the full price. After work starts, payments are not refundable, except that we will refund any charge made in error. Nothing in these Terms limits any refund right you have under law that cannot be waived.

4. Your authorization

When you approve a quote, you authorize us, for the building(s) in that quote, to:

• access, create and edit your property in ENERGY STAR Portfolio Manager, and share it with the reporting systems that require it;
• request and receive energy and water usage data from your utilities, and from tenants where needed, on your behalf, including signing utility data authorization forms you approve;
• submit your building's benchmarking report to the State of Minnesota (and Minneapolis or Edina where it applies) after you approve it.

You can withdraw this authorization by email. Work we can't do without it will stop.

5. Your responsibilities

You remain responsible for your building's compliance and for the accuracy and completeness of the information you give us or have others give us, including building size, use, meters and contacts. Please review what we prepare before you approve it. We rely on data from you, your tenants, utilities and Portfolio Manager, and we can't verify all of it. If information is late, incomplete or wrong, the report may be late or need corrections.

6. No guarantees

The Site and the Service are provided "as is" and "as available." To the fullest extent the law allows, we disclaim all warranties, express or implied, including warranties of accuracy, completeness, timeliness, merchantability, fitness for a particular purpose and non-infringement. We don't promise any particular outcome, including any score, rating, acceptance by a government system, or that you will avoid fines or enforcement. We are not responsible for the acts or omissions of third parties, including utilities, tenants, ENERGY STAR Portfolio Manager, and the agencies that run the reporting systems.

7. Limitation of liability

To the fullest extent the law allows, we will not be liable for any indirect, incidental, special, consequential or punitive damages, or for lost profits, revenue, business or data, arising out of or related to the Site or the Service. Our total liability for any claim related to the Site or the Service is limited to the fees you paid us for the building and reporting year the claim relates to.

Some places don't allow certain warranty disclaimers or liability limits, so some of the above may not apply to you. Nothing in these Terms limits any liability that can't be limited under applicable law.

8. Indemnity

You agree to indemnify and hold us harmless from claims, losses and expenses (including reasonable attorneys' fees, and any fines or penalties) arising from inaccurate or incomplete information you or people acting for you provide, your violation of these Terms, or your violation of any law or anyone's rights.

9. Ending the Service

We may decline or stop work, with notice to you, if we reasonably believe you have broken these Terms, the information needed can't be obtained, or continuing would create legal risk for us or others. You can tell us to stop at any time by email.

10. Governing law and disputes

These Terms are governed by the laws of the State of Minnesota, without regard to its conflict-of-law rules. Any dispute about these Terms, the Site or the Service will be brought only in the state or federal courts located in Minnesota, and you and we consent to the personal jurisdiction of those courts. If you have a concern, please contact us first so we can try to resolve it informally.

11. Changes to the Service or these Terms

We may change, suspend or stop any part of the Site or the Service. We may also update these Terms; when we do, we'll post the new version here and change the date at the top. Changes don't affect a price you have already approved.

12. General

These Terms, the Privacy Policy and any quote you approve are the whole agreement between you and us about the Service. If these Terms and an approved quote conflict, the quote controls for that work. If any part of these Terms can't be enforced, the rest stays in effect. If we don't enforce a provision right away, that doesn't waive it. You may not transfer your rights under these Terms without our consent. We may transfer ours as part of a sale, merger or transfer of the business.

13. Contact

Questions about these Terms: [email protected]
LM Ventures LLC · 6417 Penn Ave S, Ste 7-261, Minneapolis, MN 55423